Manage every event.
Measure every result.
OAK EVENTS is a complete platform for managing the entire event lifecycle, from registration to check-in, streaming to engagement, all the way to final reporting. One ecosystem, white label and scalable.
Real challenges. Concrete solutions.
Every event team faces operational complexity, fragmented data, and difficulty demonstrating results. OAK EVENTS is the answer.
Tool fragmentation
Many teams use separate tools for landing pages, email, check-in, streaming, surveys and reporting. Result: duplicated data, errors, wasted time. With OAK EVENTS you get one platform, one database, one unified report.
No-shows & low engagement
Without structured communications and engagement tools, events lose value. OAK EVENTS provides automated messaging (reminders, follow-ups) and interactive modules like Q&A, quizzes and polls.
Hard to measure ROI
Events often end with just a vague sense of how they went. OAK EVENTS gives you clear metrics on registrations, attendance, communication performance and engagement.
Operational risk
Welcoming, access control, and logistics are critical pressure points. OAK EVENTS handles real-time check-in and attendance tracking, with support and onboarding for a secure go-live.
The 4 platform pillars
Built by event professionals with decades of experience. Not just software, a strategic tool with a consultative approach.
One end-to-end platform
Pre-event, during-event and post-event in one unified flow: event site, registration, check-in, streaming, engagement, reporting.
White label & brand consistency
Consistent experience across landing pages, communications and key touchpoints. Ideal for companies and agencies wanting a premium output.
Enterprise scalability
Designed for complex events and traffic peaks. Used by banks and financial institutions with the highest reliability and security requirements.
Consultative approach
Not just software, support, onboarding and training to ensure adoption and results. A partner that accompanies you from setup to go-live.
Pre · During · Post
A complete cycle, managed by a single platform. Every event phase connected to the next.
Build the foundation for a successful event
The pre-event phase is where events are won or lost. With OAK EVENTS you have all the tools to acquire quality registrations, communicate precisely, and arrive on event day with a clean database and a prepared team.
Every data point collected here becomes an asset for subsequent phases: segmentation for targeted communications, conversion analysis, stakeholder reporting.
A seamless experience, in-person, virtual or hybrid
Event day is the most critical moment. OAK EVENTS reduces operational risk with fast check-in, real-time session management and engagement tools that keep audiences attentive.
Whether it's a 50-person convention or a conference with thousands of hybrid attendees, the platform scales with your needs while maintaining the same experience quality.
The event keeps generating value after it ends
With OAK EVENTS you can move from "how many people came?" to "what was the complete journey: invite → registration → attendance → engagement → follow-up?"
This lets you demonstrate value to stakeholders and sponsors, optimize future editions, and improve conversion and participation over time.
Versus the competition
We're not just another platform. Here's why enterprise companies and agencies choose OAK EVENTS.
Full functionality without losing flexibility
End-to-end coverage from registration to check-in, content to engagement to final report. Modules activated based on the project, no paying for what you don't use.
Customisation & enterprise projects
When specific integrations or requirements are needed, CRM, SSO, advanced security, the platform supports complex scenarios with a consultative approach.
Success-oriented reporting
Not just numbers, useful metrics to understand what worked and what to optimize. Reports ready for decision makers, marketing, content teams and sponsors.
Curated hybrid experience
Integrated management of in-person and online audiences with engagement tools that work for both. Quality and consistency maintained across every format.
Use Cases
From corporate conventions to trade shows, from training to multi-city roadshows. OAK EVENTS adapts to your event.
Corporate Event
Objective
Align people and stakeholders, create engagement, manage invitations and tiered access.
- Segmentation: employees, partners, VIP
- Check-in and attendance tracking
- Live Q&A and pulse surveys
- Final management report
Multi-session conferences
Objective
Manage a complex program and deliver a consistent, measurable experience at scale.
- Event site with agenda and speakers
- Integrated streaming (virtual/hybrid)
- Q&A, quizzes and session surveys
- Insights to optimize the agenda
Trade Show
Objective
Manage operational complexity and increase value for sponsors and exhibitors.
- Access management: visitors, exhibitors, staff
- Sponsor profiles and assets
- Reports for renewals and upsell
Training & Learning
Objective
Ensure participation, easy content access and measurement of learning outcomes.
- Registration with data collection (role, level)
- Live or recorded content
- Evaluation surveys and feedback
Multi-city roadshow
Objective
Replicate a format across multiple stops while maintaining control, consistency and comparable data across cities.
- Replicable templates and processes per stop
- City-specific segmentation and communications
- Comparative reports across stops
From a "one-off event" to a measurable channel
The 4 KPI areas that transform every event into an optimizable process, defensible with data in front of any stakeholder.
Acquisition & registration
Total registrations · Landing → registration conversion · Types (VIP, staff, open, invited)
Understand if your offer and messaging are working. Compare performance across events, cities and targets.
Attendance & no-show
Check-in / attendance · Attendance vs registered ratio · No-show rate
Measure reminder effectiveness. Correctly size logistics, staff and budget for future editions.
Communication performance
Open rate · Click rate · Communication-driven conversions (registration completion)
Understand which messages work. Optimize subject, content and segmentation for the next send.
Engagement & quality
Q&A participation · Quiz and survey responses · Interaction rate per session
Measure perceived quality and content effectiveness. Identify top sessions and those needing redesign.
Trusted by leading brands
Companies across industries rely on OAK EVENTS for their events.
Explore by industry
Have questions? We have answers.
Three steps to get started
OAK EVENTS onboarding is a guided process. You become independent quickly thanks to the platform's simplicity and our support.
Quick brief (30–45 min)
We understand together: event type (in-person/virtual/hybrid), objectives and KPIs, required modules (registration, check-in, streaming, engagement, report).
Targeted demo on your case
We show an example registration flow, check-in or digital experience, and a final report example, all tailored to your specific scenario.
Pilot / first event
Guided setup, team onboarding, go-live plan and support. You become independent quickly thanks to the interface's simplicity.
Want to see OAK EVENTS on your event?
Book a targeted demo. We'll show you how OAK EVENTS fits your specific case.
Book a demo →