Medical-scientific conference

Medical and scientific conferences are among the most complex corporate events: multi-track agendas with strict room capacities, ECM-accredited sessions, poster management, pharma sponsors with specific regulations, training credit recognition, pre/post-event scientific materials. OAK EVENTS handles this end-to-end with tools designed for the Italian medical-scientific context.

Typical scenario

• Size: 500–2,500 attendees (specialist doctors, researchers, pharma sponsors)
• Duration: 2–3 full-time days
• Format: 3–6 parallel rooms, 40–80 total sessions, 100–300 speakers
• Session types: keynote, symposia, oral communications, poster sessions, hands-on workshops, ECM exams
• Audience: mandatory pre-registration with named badge, tax ID confirmation for ECM
• Sponsors: 10–50 pharma exhibitors with AIFA regulations on sponsored content

Typical challenges

• Minute-precise ECM attendance tracking: each attendee must prove attendance to a minimum % of sessions to obtain credits
• Scientific poster management: poster upload by authors, peer review, virtual gallery display
• Pre/post-event materials: papers, abstracts, slides shared with differentiated permissions (open vs restricted)
• AIFA compliance: pharma-sponsored content tracked separately, with mandatory disclaimers
• Final ECM exams: validated questionnaires with minimum score, named certificate compliant with Ministry specifications
• Multi-language: some sessions in English (international speakers), simultaneous translation

How OAK EVENTS handles it

OAK EVENTS offers a dedicated module for medical-scientific conferences that integrates all Italian-specific requirements:

Minute-precise ECM tracking: each session check-in records entry/exit of every attendee, automatically calculates attendance % required for credits.

Poster management: dedicated panel for authors with upload, status (in review/accepted/rejected), virtual navigable gallery for attendees.

Named ECM certificates: automatic generation of signed PDF compliant with Ministry of Health specifications, with tax ID and calculated credits.

AIFA compliance: separation between scientific content and sponsored content, differentiated badge for attendees who consented to pharma contact.

Multi-language + translation: multilingual session management, integration with simultaneous translation services.

Multi-track agenda with room capacity, booking, automatic waiting list.